Financial Assistant

Position Description
First Baptist Church Marietta (FBCM) is seeking Finance Assistant to support our day-to-day transactions, including managing contributions, processing accounts payable, and cash management.  This position will report to FBCM’s Financial Administrator (FA).  This position is a part-time position, expected to average 20-24 hours per week.

Job Responsibilities:

CONTRIBUTIONS
Process contributions in ACS (accounting software) – Sunday offering (cash and checks) and checks arriving in person or by mail.  Prepare contribution summaries for FA review and checks for scanning.  Once FA scans the deposits, then match the bank scan summary to ACS summary and file.

Review contributor’s check information against ACS member information and suggest corrections to the membership information as merited.

Prepare letters for memorials and gifts given in honor of someone – one to contributor and one to honoree (or family member).

Process online contributions made through Vanco.

Mail copies of contributors’ statements after year-end.

At year-end prepare letters for contributions made from retirement plans.

Answer contribution-related questions from church members.

Manage contributions envelope fulfillment; manage list of envelopes needed and send quarterly update to supplier (American Church).

ACCOUNTS PAYABLE
Receive all invoices for FBCM and the affiliated Center for Early Education center (CEE) and enter into ACS for review.

Credit Card purchases – pull credit card purchase activity monthly from AP Solutions app and enter any purchases not already recognized in the step above.

Check requests – enter all check requests not generated from invoices.

Prepare accounts payable summary for the weekly check run for review.

CASH MANAGEMENT
Make cash deposits at the bank weekly or as needed.

Receive and document any cash delivered to FA office, prepare cash count sheet, and obtain signature from the person delivering the cash at the time cash is presented.

Make cash deposit entry into ACS for FA review.

OTHER DUTIES
Upload Synovus and RAMP credit card receipts to the proper system.

Assist in preparing and documenting accounting processes in anticipation of audit.

General filing and organizing.

Assist in research needed for balance sheet account reconciliations.

Assist in compiling annual budget by working with ministers and committees.

Maintain a high level of confidentiality at all times regarding member giving.

Desired qualifications and skills

  • Ability to relate well to people with a customer-focused service philosophy.

  • Bachelor’s degree in Accounting highly preferred but not required.

  • Prior experience with accounting software (church accounting or ACS a plus)

  • Moderate Excel skills and willingness to learn advanced features as needed.

  • Attention to detail, with a commitment to data excellence

  • Ability to communicate well, both written and oral.

Compensation

FBCM offers competitive compensation, commensurate with qualifications, experience, and skills.  As a part time position, this position would not include benefits, but does include paid time off, as outlined in FBCM’s Personnel Manual.

To apply for financial positions, please submit your resume to financejobs@mariettafbc.org and include the position title in the subject line.